Ambient Enterprises is a growing company in the field of building commissioning, focused on optimizing complex building systems. They are seeking an entry-level HVAC Service Coordinator to support the coordination of HVAC maintenance and installation projects, while assisting with administrative duties related to HVAC operations.
Responsibilities
- Schedule and coordinate routine HVAC maintenance, repairs, and installation appointments with technicians and clients
- Maintain detailed records of all HVAC equipment, including maintenance histories, warranties, and service schedules
- Process work orders and maintenance requests, ensuring proper prioritization and timely completion
- Assist in managing inventory of HVAC parts and supplies, including ordering and tracking
- Create and maintain preventive maintenance schedules for HVAC systems
- Communicate with clients, contractors, and team members regarding project status and updates
- Prepare basic reports on maintenance activities, equipment status, and project progress
- Handle administrative tasks such as filing, data entry, and document management
- Assist in coordinating emergency HVAC service calls as needed
- Support the development and implementation of energy efficiency initiatives
Skills
- High school diploma or equivalent required; Associate's degree in facilities management, construction management, or related field preferred
- Basic understanding of HVAC systems and terminology
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Detail-oriented with good problem-solving skills
- Ability to work independently and as part of a team
- Prior experience in facilities management or construction coordination
- Knowledge of building maintenance management software
- Basic understanding of building codes and safety regulations
- HVAC certification or related technical training
- Experience with project scheduling and coordination
Benefits
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
- Professional development opportunities
- Training and certification support
Company Overview
- Ambient unites top HVAC teams, renowned for dedication and industry excellence, ensuring solutions for diverse spaces. It was founded in 1986, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is https://ambient-enterprises.com/.